HRSimplified is a Product that is created, owned and maintained by DataSimplified PTy (Ltd) Company Reg number 2016/476148/07 registered in South Africa. Where refered to in the policy as HRSimplified it is refered to the Product and the company DataSimplified PTY (Ltd)
Please note, our Platforms are not intended for children under the age of 13 years and we do not knowingly collect information relating to children below the age of 13.
If you are below the age of 18 years, you must always get permission from your parent or guardian before you use our Platforms or give us your information. Please note, we may check that your parent or guardian has given you permission to use our Platforms and/or give us your personal information, and may ask you for their contact details so we can contact them. We may also check that the contact details you have given us are correct, and are the details of a person who is actually your parent or guardian.
How we apply the Policy
We collect personal information that is necessary for us to provide you with our services as advertised. We only collect and use the minimum personal information we need in order to provide and improve our services.
“Personal information” means any information that identifies you or may be used to identify you. It includes your name; email and/or physical address; fixed or mobile phone number; location; online identifier; race or ethnic origin; gender; age; religious or philosophical beliefs; health or biometric information; culture; language; education; medical, financial, criminal or employment history, including allegations of commissioning offences and proceedings in respect of these allegations; your personal opinions, views or preferences; and another person’s views or opinions about you.
We collect and receive information about you in the following ways:
Information you give us
We collect your personal information through direct interactions with you and when you:
- Complete forms, sign up for an account, or subscribe or register to access or use our services.
- Enter promotional competitions or complete surveys.
- Post comments or content on our Platforms.
- Buy one of our products or services.
- Contact us.
Information we automatically collect or receive when you use our Platforms, products or services
Depending on how you access and use our Platforms, we may receive:
- Log information, including information on how, when and for how long you use our Platforms and other services, the content you view and search queries you submit.
- Information about the equipment you use to access or use our Platforms, including the type of device you are using, how you access our Platforms, your browser or operating system and your Internet Protocol (IP) address.
- The geographic location from which you accessed our Platforms, including your device’s GPS signal and information about nearby wifi networks and cell towers. We get this information when you use location-enabled services.
Information from third-party sources
We may receive other information about you that is publicly or commercially available and combine it with the information we have collected about or received from you in other ways. We may also receive information about you when you log into our Platforms using your social networking log-in details.
We use the personal information we collect and receive to:
- Identify you, verify your identity, create a user account for you and enter into a contract with you.
- Provide you with information, products or services you request from us.
- Comply with any contractual obligations we have in respect of the provision of information, products or services to you.
- Communicate with you regarding our Platforms and providing you with information, products or services, including billing, customer support, resolving complaints and quality control.
- Send you information about competitions, products or services that may interest you.
- Make our Platforms more user friendly.
- Market our Platforms, products and services to you, subject to your right to refuse to receive direct marketing communications.
- Personalise your interactions with our Platforms, tailor our services and Platforms to your interests and needs, and ensure they work on your device.
- Provide advertising that is relevant to you, limit the number of times you see the same advertisement and measure the effectiveness of the advertisements on our Platforms based on your online activities such as the websites and apps you use or content you view, and information we have about you.
- Get feedback from you which we need to develop our products and services and grow our business.
- Protect our legitimate business interests such as debt recovery, keeping our records up to date and studying our customer or user products or services.
- Comply with any legal or regulatory obligations such as tax or financial laws.
We also use your personal information for research and statistical purposes. The research and statistics we get from this process do not include your personal information and cannot be linked to you, nor can you be identified from these statistics.
We collect and process information about your religious beliefs, race or ethnic origin, political persuasion, health, sex life, biometric information and criminal behaviour only if you have consented to us collecting and processing this personal information and subject to the allowable exclusions specified in the applicable laws.
We will not use your personal information for any other purpose without your permission.
We keep your information for as long as we need it to provide our Platforms, products or services to you, and are required or allowed by law or the contract between you and us, or you have agreed to us keeping your information.
We do not sell your personal information to third parties for their marketing or any other purposes.
We provide or make your personal information available to:
- Companies that provide services to us or on our behalf, or enable us to provide services to you or operate the Platforms, including contractors, debt collectors, lawyers and auditors.
- Other parties where we are required to provide your personal information to comply with the law or protect our Platforms.
- Prospective and actual buyers, in the event that we sell, transfer or merge any part of our businesses or assets, or prospective or actual sellers, in the event that we choose to buy or merge with any other business.
- Third parties if you have agreed to us sharing your personal information with them, such as where you enter into a competition sponsored by a third party and where the provision of your information is a condition for entry to the competition, or where you express your interest in a product or service about which you would like more information.
We also share our research and statistical information with various third parties. However this information does not include your personal information, cannot be linked to you and you cannot be identified from these statistics.
You have the right to ask us not to contact you for marketing purposes, and you can do this at any time by using any of the various “opt out” options that we always provide you with when we send you marketing communications.
You also have the right to request access to the information we have collected about you and request that we correct or update any incorrect or incomplete information. You may at any time lodge an objection with us regarding our collection and use of your personal information.
We have put in place administrative, technical and physical safeguards to protect your personal information and prevent loss, damage or unauthorised access to or disclosure of your information. These security safeguards are based on generally accepted information security practices and procedures which apply to the Platforms, products and services we provide. We regularly check that these safeguards are correctly implemented and continually updated in response to new risks or any identified deficiencies.
Unfortunately the transmission of information via the internet is not completely secure and we cannot guarantee the security of information transmitted to us through the internet. Any information you submit to us through the internet is at your own risk. Once we receive your personal information, we do our best to protect it and use the security safeguards we have put in place to secure it.
If we outsource any services to a third party that require the collection or use of your personal information, we put in place contracts that require these companies or people to respect the security of your personal information, treat it in accordance with the law, and collect and use it only for the purposes authorised by us.
Our Platforms contain links to and from websites, mobile applications and/or services of third parties, advertisers and/or affiliates. Clicking on these links or enabling these connections may allow third parties to collect or share information about you. Please note, we do not control these third parties and are not responsible for the privacy practices of such other parties when you leave our Platforms. We advise you to read the privacy statements of every website you visit which collects personal information.
HRSimplifed is based in South Africa and, regardless of where you use or access our Platforms, products or services, your information may be transferred to and maintained on servers located in South Africa or elsewhere in the world.
Any of the information that we collect about you or receive from you is stored in line with South African privacy laws, regulations and standards, which may not be equivalent to the laws in your country of residence.